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K-12 Records Management Without the Paper Chaos
Most districts are managing critical records across file cabinets, shared drives, disconnected systems, and multiple campuses, making it difficult to find information quickly, maintain compliance, and keep sensitive records secure.
YellowFolder gives your district one secure, cloud-based system to organize, access, manage, and share records from anywhere.
Built specifically for K-12 schools, YellowFolder helps districts reduce manual work, improve compliance, eliminate paper dependency, and give staff instant access to the information they need.
The Problem with Traditional Records Management
K-12 districts are overwhelmed by the growing volume of records and the increasing compliance requirements.
When records are spread across paper files, shared drives, email inboxes, and disconnected applications, visibility disappears and risk increases.
How YellowFolder Solves the Problem
Makes Records Easy to Find
YellowFolder organizes records by campus, person, and document type, allowing staff to locate files in seconds instead of minutes or hours.
Improves Compliance
Sensitive student, SPED, HR, and administrative records are protected with encrypted storage, role-based access controls, and centralized permissions designed to support FERPA, HIPAA, and state retention requirements.
Reduces Manual Filing
YellowFolder partners with Skyward and dozens of other systems to reduce printing, scanning, and manual filing processes.
Eliminates Paper Bottlenecks
Stop digging through file cabinets and transporting folders between buildings. Staff can securely access records online from virtually anywhere using any internet-enabled device.
Supports Easier Audits &
Records Requests
Quickly retrieve and securely share documents for audits, parent requests, compliance reviews, and internal reporting.
Protects Against Cyber Threats
Reduce the risks of phishing, ransomware, unauthorized access, and lost files with secure, centralized records management.
Student Record Transfers Take Only Seconds
Previously, transferring student records from one school to another involved gathering physical files, reviewing them, scanning everything, and emailing the documents. This process could take up to 10 minutes per student. With YellowFolder by Intellinetics, it’s now as simple as clicking a button, and the entire transfer is completed in less than 30 seconds.
-Angie Vissering, Bloomington Public School District 87
The Impact for Your District
Save Staff Time
Reduce the hours spent filing, retrieving, copying, transporting, and managing records so your team can focus on supporting students and district operations.
Reduce Risk
Protect sensitive records from loss, theft, unauthorized access, and physical damage while improving consistency across the district.
Improve Service
Provide faster responses to parents, auditors, administrators, and staff with immediate access to records when they are needed.
Lower Operational Costs
Reduce paper storage, printing, copying, and physical file management costs while reclaiming valuable office space.
Grow with Confidence
Whether your district serves hundreds or thousands of students, YellowFolder provides a structured, secure system designed to grow with your needs.
Improve Record Security
Protect sensitive student, HR, SPED, and administrative records with stronger access controls, encrypted storage, and centralized security.
Trusted by K-12 Districts Everywhere
See how school districts are improving records access, reducing paper dependency, strengthening compliance, and giving staff more time to focus on students with YellowFolder.
One Platform for Every District Record
YellowFolder provides one centralized, cloud-based records management system designed specifically for K-12 schools. Instead of managing records across filing cabinets, shared drives, disconnected applications, and multiple campuses, districts can securely organize and manage all major record series in one system. YellowFolder was designed specifically for the way K-12 districts manage records, making it easy for staff across departments to adopt and use successfully.
Student Records
Manage cumulative folders, transcripts, enrollment documents, health records, report cards, and other student files in one secure digital location.
YellowFolder automatically organizes and maintains records as students move campus-to-campus and grade-to-grade, making records easier to access, manage, and retain properly.
Special Education
Special Education records require strict access controls, retention management, and fast retrieval during audits, IEP meetings, and parent requests.
YellowFolder provides a purpose-built SPED records module that helps districts securely manage sensitive documentation while reducing the time staff spend filing and searching for paperwork.
Employee Records
HR departments can securely manage personnel files, contracts, certifications, evaluations, onboarding records, and retention requirements in one protected digital file cabinet.
YellowFolder simplifies record retrieval, automates filing workflows, and helps safeguard sensitive employee information.
Administrative Records
Store and manage financial, operational, and district administrative records including purchasing files, board documents, accounting records, construction documents, and compliance records.
YellowFolder creates a consistent, searchable system that improves access, supports retention compliance, and reduces dependence on paper storage.
Work Smarter. Move Faster. Operate Digitally.