Clear Creek Amana School District Goes Paperless with K12Docs

From Paper Overload to Paperless Efficiency

From AP to HR to student records, Clear Creek Amana streamlined document management and reduced paper across the entire organization.

"We are so efficient.  Everything is at our fingertips." -Lori Robertson, Business Manager 

Clear Creek Amana Community School District (CCACSD) set out to eliminate the inefficiencies of paper-based processes and move toward a fully digital, paperless environment. With growing volumes of paperwork across finance, HR, and student records, the district faced rising costs, storage challenges, and time-consuming document retrieval.

By implementing IntelliCloud (white-labeled as K12Docs), a cloud-based document management solution integrated with their School Accounting System, CCACSD transformed how documents are captured, stored, and accessed. Invoices are now scanned, indexed, and automatically linked to vendors and transactions, allowing staff to retrieve documents instantly with a simple click. What was once a frustrating, manual process is now fast, seamless, and easily accessible.

The impact quickly expanded beyond accounts payable. The HR team adopted K12Docs to create a 95% paperless onboarding process, enabling new employees to complete and sign documents digitally, with records automatically filed and integrated into the system. At the same time, the district began digitizing student records, improving accessibility and reducing the time required to locate and transfer files between schools.

The result is a more efficient, cost-effective operation with improved productivity, reduced reliance on paper, and better audit preparedness. With documents centralized and accessible across departments, CCACSD has streamlined workflows, improved visibility, and created a foundation for continued automation across the district.