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Payables Automation

A fully-integrated NEWSTAR Enterprise automation module

Payables Automation Workflow
  • Chart of accounts
  • Vendors
  • Invoices
  • Data validation
Integration Model
  • GL coding management
  • Approval automation
  • Exception processing
  • Document management
Built for NEWSTAR Constellation homebuilder systems

Intellinetics collaborated with Constellation HomeBuilder Systems to create a seamless AP automation module that is completely integrated with Constellation’s industry-leading NEWSTAR Enterprise ERP software for land developers and home builders. Future compatibility with NX included.

The IntelliCloud Payables Automation System utilizes patented artificial intelligence and machine learning technologies to eliminate the costly manual steps in GL-coding, workflows and approvals, data entry, and filing.

NEWSTAR icon

NEWSTAR
integration

Destroys bottlenecks

Destroys
bottlenecks

visibility

100%
Visibility

circuit board

Powered
by AI

magnifying glass

Always audit-
ready

insights

Data-driven
insights

Capabilities

Document Classification and Invoice Data Extraction

  • Automatically identify a document as an invoice or as invoice-related
  • Automatically find and extract relevant data
  • Summary data
    • Vendor name
    • Invoice date
    • Invoice number
    • Invoice amount
    • Due date
    • Discount date
    • Tax
  • Line-item detail
    • Line number
    • Item number
    • Quantity invoiced
    • Cost/price
Document classification
exception processing

Automatic Exception Processing

  • Automatically routes exceptions into a quality assurance step for cleanup if unable to read the data (i.e. from a handwritten and/or poor-quality document)
  • Enables users to “teach” the system about new invoices

Invoice Approval Routing and Workflows

  • Secure routing and approval with email notifications and web-based access
  • Invoice processing reporting for transparency and escalation
invoice approval routing
integration and retrieval

NEWSTAR Integration and Document Retrieval Enablement

  • Automated process to transfer invoice transaction records into NEWSTAR Enterprise via NEWSTAR IntelliCloud Integration Module (provided directly by NEWSTAR)
  • One-click invoice retrieval
  • GL, vendor, and accounting data to support up-front invoice validation is at your fingertips

Operational and strategic benefits

  1. End-to-End integration with support for peace of mind and investment protection
  2. Increased visibility into invoice status and process bottlenecks
  3. Decreased costs and risk that come with manual data entry with rules-driven automation
  4. Automate GL Coding for utility bills
  5. Rules-based, automated invoice approval workflow
  6. Increased audit-readiness and compliance reporting
  7. Faster month, quarter, and year-end closing

Payables Automation at work

"When we implemented NEWSTAR, it was an easy decision to select IntelliCloud’s new AP Automation module for NEWSTAR Enterprise. It’s integrated, cost-effective and fully supported for peace of mind."

Alana Tisch

Homebuilding Systems Implementation Manager

Colen Built Development

System Expansion Options

The platform includes an enterprise content management engine that may be activated and used for other departments or processes including:

  • Human Resources
  • Finance
  • Sales
  • Project Support
  • Contracts
  • Other
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